CBT Bazar

One of the things that is intimidating for a lot of Word users, is adding page numbers to documents when the first or second page is not to be numbered, or should be numbered with a different format, eg. i, ii, iii, and then 1, 2,3, in the second section etc. Microsoft still hasn’t made it any easier to do this kind of standard numbering; but nonetheless, it can be done.

To add standard page numbers to your documents, all you need to do is click anywhere on the first page, click the Insert tab on the main ribbon, click Page Number, then scroll through the many examples that Microsoft has provided and pick one. This is the easy stuff.

What’s not so easy is if you have a document that has a title page that is not supposed to have any numbers on it, then some introductory pages that are supposed to be number with lowercase Roman numbers, and then regular numbers starting at 1, for the rest of the document.

Of course, you could just create two or three documents and number them (or not at all if you choose) differently then each other, then print them out or send them as separate documents. But this is clunky and you should be able to make Word do what you want, right? Well, you can, but it takes some extra effort. They key to the whole thing lies with the Next Page – Section Break. This is because Word treats sections independently when assigning page numbering.

Therefore, if you have a document where you want the cover page to have no numbering, and then some descriptor pages with special numbering, and then the body of the document to have regular numbering starting with “1”, you need to divide your document into three sections.

To do this, start Word with a blank document, type the word “Cover Page” on it, then click the Page Layout tab on the main ribbon.

Click where it says Breaks:

A dropdown menu will appear; click Next Page, under Section Breaks:

This will cause a section break to be inserted into your document and a new page to begin under it.

Type the words “Middle Section” then press the Enter key multiple times until you run past the end of page 2 and start on page 3. Type the words “Second Page of Middle Section.” Then, click on Breaks again, and once again click Next Page under Section Breaks; just as you did to create the prior section.

You should now be on page four of your document. Type the words, “Body of my Document” and then press the Enter key a bunch of times again until you create yet another page. Then type the words, “Second Page of Document Body”.

Your document should now be five pages long and be comprised of three sections.

Now, to add the page numbers; the first section is set for now, since it will have no page number. Instead, move down to the first page of the second section, which is the page with the words “Middle Section” on it. Click anywhere in the words , then click the Insert tab on the ribbon. Then click on the Page Number icon:

Choose whichever preformatted style you’d like for your page numbers (in our example, we use Bottom of Page – Plain Number 2) to insert your page numbers; once you’ve clicked on your choice, the page numbers will be inserted and you’ll be put in the Header & Footer Tools tab. Once again click once again on the Page Numbers icon (though on this ribbon, it’s moved over to the left side).

Click Format Page Numbers on the drop-down menu, and then use the down arrow to choose lowercase Roman numerals for the Number Format:

Then click the Ok button to make the changes, and then click on the Close Header and Footer icon on the far right-hand side of the ribbon, to get back to your document.

Then, to insert the regular numbers in the third section move down to the page that says “Body of my Document” and once again click on the Page Numbers icon, insert your page numbers just as you did in the second section and then once they are inserted, once again click on the Page Numbers icon and then choose the Page Format menu choice again, only this time, instead of changing the Number format to Roman numerals, click the bullet that says Start at: and then type in the number “1” like this:

Click the Ok button, and then the Close Header and Footer icon again to get back to your document once more.

With that, we’re almost done.

There are still two problems, the cover page is showing a page number and the Roman numerals are starting at ii, instead of i.

To fix the first problem, go to the first page of your document and then click Insert and then Page Numbers again, and then once again insert the same page number format as you did the first time, but this time, after you do so, note where it says “Different First Page” on the ribbon; click the check box to suppress numbering the first page in your section.

To fix the numbering problem with the Roman numerals in the second section, go to the page in your document that says “Middle Section” then click once again on the Insert tab, then once again choose Page Number to get the drop-down box, then choose Format Page Numbers from the menu to get the Page Number Format window. This time, click the Start at: bullet again, and type in a “1”; it will be automatically converted to the Roman numeral i.

And finally, click the Ok button, and then the Close Header and Footer icon again to get back to your document.

And that should do it; to see the results of your efforts, click on File on the main ribbon to get to the Backstage area, then choose Print to get a preview of your work.

The methods described here can be used to number your pages in Word any way you like.

If you have more than one Google account setup, it can be very annoying having to sign out then back in each time you want to access a specific account. Here take a look at setting up to 3 of your Google accounts that you can use in one browser.

1. To manage multiple Google accounts without having to log in and out each time, navigate to http://google.com/accounts.

2. Then sign in to one of your Gmail Accounts if you’re not already – it might be best to use your Primary account for this.

3. Under Personal Settings next to Multiple sign-in click on Edit.

4. To enable the feature, click the radio button next to On – Use multiple Google Accounts in the same web browser. You’ll also need to check each box to confirm you understand how to use multiple sign-in…then click Save.

Note: When enabling this feature, you’ll need to verify that not all Google products support multiple sign-in, Offline Mail and Offline Calendar is disabled and more. If you want to learn more about ways to use multiple accounts click the Learn More link.

5. After you turn on the multiple accounts feature and save it…you can go back to the Accounts page and click the dropdown menu where you’re primary email account appears. Then click Sign in to another account.

6. Now sign into another Google account using your Gmail address

7. Then just repeat the steps for each account you want to use. Here we have 3 already…and you just need to select the one you want without having to log out then back in again. Very convenient!

8. Keep in mind with free Google Accounts you can only use 3 sign-ins. If you try to add more you’ll see the following error message.

9. If you want to start over with different accounts, or just want to turn the feature off, go into the Google Accounts page again, click Off – Use one Google Account at a time…then click Save.

10. Then you can start over again using different accounts by repeating the steps above.

If you have multiple Google Accounts using this feature is easy to setup, and you can switch between them by simply selecting the account you want from the dropdown menu. This feature is indeed a great time saver.

If you don’t have a fax machine or want to scrap your fax machine, you can still send faxes from your computer if you have Windows XP. The Windows XP Fax service is a program that uses your modem instead of a fax machine to send faxes.

To use the Windows XP Fax service, you will also need a scanner to scan existing documents or a word processing program or text editor to create documents to fax. Ensure that your modem is connected to the phone line before continuing.

Installing and Configuring the Windows XP Fax Service

Windows XP Fax Services aren’t installed by default in Windows XP Home Edition. To install the fax software, click Start, then Control Panel and Add or Remove Programs. Select Add/Remove Windows Components, then select Fax Services and click Next.

Click Start and access the All Programs menu. Select Accessories, Communications, Fax and then Fax Console. From the Tools menu, select Configure Fax and click Next. Type your name and fax number in the Sender Information window. Select your modem in the Select Device for Sending and Receiving Faxes window. Select the check box beside Enable Send, then select Next.

In the Transmitting Subscriber Identification window, type your name and fax number again and click Next.

Then in the Tools menu, choose Fax Printer Configuration. Type a name such as Fax. Click the Devices tab. Make sure that your modem appears under Device Name then click OK.

Sending Faxes with Windows XP Fax Service

If you would like to send a text or word processing document as a fax, open your text editor or word processor to create a file. If you’d like to fax a printed document or a photograph, scan it and open the image in an image viewer or image processing program.

If you have to send multiple text or word processing documents as a fax in Windows XP, you can easily do so by creating a multi-page file in your word processor or text editor. However, if you want to send multiple scanned documents in Windows XP Fax Services, you will have to use the scans to create a PDF file.

You can do this using Create Adobe PDF Online. For a small monthly fee, this service allows you unlimited PDF file conversions, unlimited print to paperless PDF and combining multiple files into one PDF file.

When you’re ready to send your fax, select Print from the program’s File menu. In the Send Fax Wizard, type the name and fax number of the person to whom you’d like to fax your document or image. Type a cover page, if necessary. Click Next. Choose when to send your fax and choose the priority of the fax. Click Next and Finish to send the fax.

For more information, you can read faxZero – Free online Internet fax service – Send faxes for free.

Microsoft developed XP Mode to allow you to run software that is compatible with Windows XP but not compatible with Windows 7. Unfortunately, running a Virtual Machine means you have to maintain two computers, your physical computer and the Virtual Machine.

Your XP Mode Virtual Machine is susceptible to viruses just like a real computer. To protect yourself from viruses and other forms of malware, you can stop Windows XP Mode from connecting to the Internet.

XP Mode, the Internet, and Viruses

XP Mode uses Microsoft’s Virtual Machine technology to run a fully licensed copy of Windows XP. This Virtual Machine borrows and uses your physical computer’s resources to fake Windows XP into thinking it is running on a real PC. Like any other resource, XP Mode also borrows your computer’s Internet connection.

If you are like most people, you use various software (virus scanner, firewall, Microsoft Defender, etc.) and hardware (router, firewall, etc.) to protect your PC when you are connected to the Internet. Since your XP Mode Virtual Machine is capable of connecting to the Internet, you have to maintain these protections just as if it were a real PC.

If you rarely connect to the web while in XP Mode, you are better off disabling the Virtual Machine’s ability to connect to the Internet. This way, you can avoid the hassle and expense of maintaining protection for the Virtual Machine. In fact, if your XP Mode Machine cannot connect to the web, there is little danger at all of contracting a virus while using XP Mode.

Stopping an XP Mode Virtual Machine from Connecting to the Web

Click on Start>All Programs>Windows Virtual PC to open the Virtual Machine window. Right click on the Virtual Machine and select Settings from the menu.

In the Windows XP Mode – Windows Virtual PC Settings window, note that in the left hand pane, there are a number of settings you can change. Locate the setting labeled Networking and click on it.

Note that the right hand side of the window changes to show you the networking settings for your XP Mode Virtual Machine. If you are like most people, you have only one adapter listed for Number of Network Adapters.

For the setting labeled Adapter 1, use the drop-down menu to choose Not Connected. Using this settings, XP Mode no longer recognizes that there is a connection to the Internet available through your physical PC. If you have more than one network adapter in your PC, make the same change for all adapters. Click the OK button and you are done.

One of the problems of running an XP Mode Virtual Machine is that you have to maintain it similarly to a physical PC. This includes maintaining protection from viruses and other malware that you can accidentally download from the web.

By setting the network adapters for the Virtual Machine to Not Connected, you can stop XP Mode from connecting to the Internet and virtually eliminate this threat.

Rip a DVD

1. Since most commercial DVDs are encoded, the first thing to do is remove the protection from it. Here we’ll use DVDFab, which includes a DVD Decoder feature which is always free to use. Put in the DVD you want to rip, then launch DVDFab and it will start analyzing the DVD.

2. After it analyzes the disc, select Main Movie, then the chapter with the most play time. Make sure you have an output target selected, then change the quality to DVD5, which will lower the quality a bit, but will fit on a standard blank DVD – hey since you’re giving the burned DVD to a non-techie, they probably won’t notice the difference anyway.

3. Verify everything looks correct on the next screen…and give the volume a label that’s related to the DVD. Then click Start to begin the ripping process.

4. You’ll see a progress screen while the process completes. When it’s done, a message will pop up saying it completed successfully…click OK, Finish and close out of DVDFab.

5. Now navigate to the output directory you selected in the previous steps and the VIDEO_TS folder where you should see all of the VOB files that were ripped…in this case it’s C:\Users\i3geek\Documents\DVDFab\MainMovie\FRASIER Final Season Disc 4\VIDEO_TS.

6. You might want to open a couple files with VLC media player to make sure they look good. If they do, take out the original DVD and pop in a blank one.

Burn the Ripped DVD Files to a Blank Disc

1. Now that you have the original DVD ripped to your hard drive, it’s time to burn them to a blank DVD so it can be played on a DVD player. For this we’re going to use WinX DVD Author which is now available as a free download.

2. Installation is easy…just follow the wizard and accept the defaults.

3. After it’s installed, launch it and click Video DVD Author. This will let you burn the VOB files to a disc that can be played on a home DVD player. You can also create subtitles and a menu as well if you want.

4. On the next screen click the “+” (Add Clips) button which will open an Explorer window so you can browse to the VIDEO_TS folder where the ripped VOB files are. Use the keyboard combination “CTRL+A” to select them all…then click Open.

5. The files will be listed and you can check if you want standard 4:3 or 16:9 aspect ratio. You can also select to create a DVD menu or auto add a letter box. Click the arrow buttons to move clips up or down to change their order. After you have everything set how you like it, click the Next Step button

6. You can also click the wrench button to change different settings like having the temp files cleaned up after the burning job is finished.

7. Select a write speed, disc volume name, and encoder engine from low to high quality. After you’ve made your selections, click the Start button.

8. Now kick back and wait while the conversion and burning process completes.

9. You’ll see when the burning process has completed and the DVD tray will open.

You’re done. Now hand the burned DVD to your friends or family so they can watch it on their home DVD player.

The Encrypting File System (EFS) is a security feature in Windows XP Professional which prevents unauthorized users from accessing your files. You can continue to use the encrypted files without having to decrypt them manually. You can even share them with other users on your computer.

However, if your computer is stolen or attacked by a hacker, the unauthorized user will get an access denied message when trying to access the encrypted files. The Encrypting File System works only on NTFS volumes and isn’t included with Windows XP Home Edition.

Encrypting Files in Windows Explorer

Click Start, then click My Computer. Navigate to the file you’d like to encrypt. Right-click it, then select Properties. Click the General tab, and click Advanced. Under the Compress or Encrypt attributes heading, click the check box beside Encrypt contents to secure data and click OK twice.

You will receive an encryption warning if the file is in an unencrypted folder. If you just wish to encrypt the file, select Encrypt the file only and click OK. If you want to encrypt the folder as well, select Encrypt the file and the parent folder, then click OK. When you encrypt a folder, every file added to that folder will be encrypted. Successfully encrypted files and folders appear green in Windows Explorer.

Safely Using the Encrypting File System

In Windows XP Pro, encrypted files are protected by a user’s username and password. You must create a strong password and keep it hidden from unauthorized users for the encryption to protect your confidential files. Windows XP also uses public and private encryption keys to decrypt the data automatically.

If the private key is lost or damaged, the encrypted data may be unrecoverable. So you must export the EFS keys to removable media and keep them in a secure place to guard against data loss. To export your recovery certificates and private key, make sure you’re logged in as the user that created the encrypted files.

Click Start, then Run, type cmd and click OK. Type cipher /r:filename, where filename is the name of the encrypted file, and press Enter. Type your password when prompted to do so, then confirm the password. No text will appear on the screen as you type your password. These steps will create two files, one with a *.cer extension and one with a *.pfx extension.

Navigate to the folder where you saved these files, then back them up to a floppy disk or CD.

Recovering Encrypted Files

To recover the encrypted files in Windows XP Professional, you must import the EFS recovery certificates and the private key. Log onto the computer as an administrator, then click Start and Run.

Type gpedit.msc and click OK. Expand the nodes for Local Computer Policy, Computer Configuration, Windows Settings, Security Settings and Public Key Policies. Right-click the Encrypting File System entry, then select Add Data Recovery Agent.

Click Next and then Browse Folders. Navigate to the *.cer file you created when you exported your recovery certificate, select it, then click Open.

To encrypt and password protect your files in other operating systems, read Encrypt and Password Protect Text Files for Free.

Is Windows detecting your USB flash drive as the wrong capacity? For example, a 16GB flash drive showing up as only a couple hundred MBs in Windows? This can happen for several reasons. Most of the time, the recent formatting of a USB flash drive, on another computer, can cause USB flash drives to display incorrect capacities on other computers.

For example, if you have previously used a flash drive with a Mac computer, and formatted the drive to OS X Extended, and now reformatted the USB flash drive back to Windows FAT32, sometimes it will display incorrectly. Although this is not always the case, reformatting the USB flash drive from the original formatting is the most likely culprit.

Formatting, whether it be a hard drive, flash drive, etc., is never a fun process. However, there is one app that makes restoring your USB flash drive to full capacity easier than ever.

Before getting started, do this quick check. Open the start menu, right click on Computer, and select Manage from the drop down menu. This should open up the Windows Computer Management pane. Click the listing Disk Management, located along the left side of the window.

Assuming that you have your flash drive plugged into an available USB port on your computer, you should see it in the main section of the Computer Management window. Go ahead and click to select, and details should show up below about your USB flash drive. For example, in the screenshot below, you can see that the USB flash drive is showing up as Disk 1 – USB Drive (E:).

Now, understand that this flash drive is showing up correctly. It has already been brought back to full capacity. Your USB drive however, may display as two partitions, or something similar. The first partition, which Windows recognizes, may say something like 500MB. The second partition, which Windows does not recognize, may say something like 7 GB. That is why the flash drive is not showing full capacity.

The problem is, Window’s built-in USB formatting capabilities (right-click on your flash drive, select format), are a little to basic and do not always pick up on the full capacity of a hard drive that has been reformatted several times. Thus, you need to do a full USB drive wipe, and get the drive cleaned up, and partitioned as one whole, so that Windows recognizes the full capacity. From there, you can repartition it, if you so choose.

To do this, head on over to Pen Drive Apps and look for an app called Boot-It. Boot-it is a cool, lightweight application developed by USB flash drive manufacturer Lexar. Now, this is not guaranteed to work on all flash drives, given that it’s a Lexar utility. However, chances are high that it will work.

For example, I tested this on a cheap Patriot Memory USB drive and it worked like a charm. Once downloaded, you should not have to install Boot-It. Simply click the icon and it should launch.

Make sure that your USB flash drive is inserted into an available USB port on your PC. Also, make sure that you have anything backed up, as this utility will completely destroy everything on the drive, and restore full capacity. After you are good to go, assure that the correct device is selected in the Boot-it devices window. In the below screenshot, the device is E:.

Click the Format button, click Yes on the next screen, and say goodbye to any or all data on the flash drive. Please note, Boot-it will display a prompt, telling you that format will continue after the USB drive is reinserted.

When you see this screen, unplug your USB flash drive from the computer, wait a couple of seconds, and plug back in. From there, Boot-it should completely reformat your USB drive back to factory settings. Thus, Windows will now detect the USB drive as full capacity!